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An affordable all-in-one church management system covering membership, accounting, giving, and check-in for churches of any size.
Our verdict
ChurchTrac's pitch is simple and effective: put people management, giving, check-in, groups, worship planning, a website and app builder, accounting, and messaging under one roof at a price small churches can actually afford. Instead of stacking separate subscriptions, a church pays one scaling fee based on how many people it tracks, and gets a surprisingly complete toolkit.
For congregations that would otherwise juggle a spreadsheet, a giving platform, and a separate check-in tool, the value is obvious. The interface is approachable, the fundamentals are solid, and the built-in accounting is a real differentiator that many competitors either lack or charge extra for. Pricing scales by number of names, with optional add-ons for accounting (+$15/month) and messaging (+$7/month), and a 10% discount for paying annually.
It will not out-muscle Planning Center on polish or ecosystem, or Rock RMS on customization, and its integrations with outside tools are more limited. But that is not who it is for. ChurchTrac is aimed squarely at the small and mid-size church that wants one affordable system that does most of the job well, and on that promise it delivers.
How we scored it
Standout features
People management
Profiles, attendance, groups, and workflows in one database.
Online giving
Accept donations at discounted nonprofit processing rates.
Built-in accounting
Fund accounting and budgets without a separate tool.
Check-in
Secure child and event check-in with attendance tracking.
App & website builder
Spin up a member app and church site in-house.
Messaging
Email and text your congregation as an add-on.
Pros & cons
✓ Pros
- Genuinely all-in-one: people, giving, check-in, groups, and more
- Excellent value with pricing that scales to church size
- Built-in fund accounting most competitors don't include
- Approachable interface that small church staff can run themselves
- Free tier and low entry price make it easy to start
– Cons
- Less polished and powerful than Planning Center at scale
- Fewer third-party integrations than the bigger platforms
- Member app and website builder are functional but basic
Best for
Small and mid-size churches that want one affordable, all-in-one system for people, giving, check-in, and accounting without stitching together multiple subscriptions.
Look elsewhere if
You're a large multi-site church needing deep customization and a rich integration ecosystem, or you want the most polished member app experience available.
Pricing
How it compares
| ChurchTrac | Church Center | Rock RMS | Subsplash | |
|---|---|---|---|---|
| Our score | 7.8 | 8.8 | 7.9 | 7.6 |
| Pricing / value | 9.0 | 8.0 | 9.5 | 6.0 |
| Ease of use | 8.0 | 9.0 | 6.0 | 7.5 |
| Feature depth | 8.0 | 9.0 | 9.5 | 8.0 |
| Integrations | 7.0 | 8.5 | 8.5 | 7.5 |
FAQ
Is ChurchTrac really all-in-one?
Largely, yes. It combines people management, giving, check-in, groups, worship planning, an app and website builder, and even fund accounting in a single platform.
How does pricing work?
You pay a scaling monthly fee based on how many people you track, with a 10% discount for annual billing, plus optional add-ons for accounting and messaging.
Is there a free option?
ChurchTrac offers a free tier for very small churches, making it easy to start before scaling up to a paid plan as you grow.
Does it include accounting?
Yes. Built-in fund accounting is one of ChurchTrac's standout features, available as an add-on, where many competitors require a separate product.
Can members give and check in online?
Yes. ChurchTrac includes online giving at discounted nonprofit rates and supports secure child and event check-in.
